Some venues on the Junior Tour of Northern California are extremely popular, if a tournament fill we will run a wait and continue to fill spots as possible.
The field will be selected with the following steps:
1. The first-come/first-serve spots will be filled starting at 8AM and these players will be immediately notified that they are in the field.
2. All players who took advantage of the Junior Tour Exempt list will have a spot in the field. All open tournaments will have a few spots held for exempt players. If at the close of registration these spots have not filled we will fill them from the wait list.
3. If, at that point, there are not enough players to fill the field, all the players on the wait list will be placed into the tournament and notified of that fact. The tournament will then be strictly first-come/first-serve, with the exception that we will stop 9 players short of a full field to enable us to balance the flights as described in steps 6 and 7.
If more entries have been received than can be accommodated, the remaining spots will be filled from their order on the wait list keeping the criteria as follows in mind:
4. First we will attempt to guarantee the following minimum flight sizes:
These are the minimum flight sizes that are required by the AJGA to continue to be recognized and give Performance Stars for the particular event.
If enough entrants have been received to fill the flights to these levels, we will put players in the from the wait list within the list of players in the specific flight. to reach that level. For example, if the combination of Exempt and and first-come/first-serve had resulted in 37 players in the Boys Championship Flight, three boys will be selected from the list of those on the wait list in the Boys Championship Flight to bring it to 40.
If a flight does not have enough players to meet these minimums, all players who would be in that flight will be added immediately and enough spots will be reserved to bring the specific flight to an even number of players (divisible by 4). For example, if only 15 girls had entered the Championship Flight, they would all be entered and one more spot would remain available for a girl to enter that flight. The Girls Championship Flight would then only have a maximum of 16 players for that tournament.
Otherwise, there will continue to be no maximum on the number of players in a particular flight.
5. Once these minimum numbers have been met, the remaining spots will be selected by order of wait list until there are 9 spots left. The addition of players will take place across all flights which have at least 4 players on the waiting list. Once a flight has three or fewer players left on the list, these players will be kept on the waiting list to replace any withdrawals.
6. When 9 spots remain, we will add players within specific flights to ensure that each flight has an even group of players (divisible by four). For example, if the Boys High Handicap Flight has 14 players in the field, two more players from that flight will be selected to bring it to 16.
7. Occasionally we are able to balance the field in step 6 and still have 4 or 8 spots available. If that is the case, a player will be randomly selected. Three more players will be randomly selected from the same flight to create another group. This would be repeated if 8 spots were available.
We feel this selection process will give all those who enter in the first 24 hours a chance to get into the field. Those who can access their computers at 8 AM will still have the opportunity to get in first, but others who are unable to do so will have a chance to play.
The order of entry for the players still on the wait list will be based on time of entry and players will move in based on openings within their flight as before.